Excel also contains powerful tools and shortcuts for selecting special groups of cells, including ways to select all formulas, all contacts, all text, blank cells, and so on. Move the active cell (that's the cell currently selected) to the start of the range of cells you want to select. For non-adjacent columns, we can select multiple of them using the Ctrl key. For our example, click cell A3. 9. Select multiple adjacent rows or columns: Click the number or letter for the first row or column, then drag a white dot across the adjacent rows or columns. John is a Microsoft MVP and qualified actuary with over 15 years of experience. To select non-adjacent cells and cell ranges, hold Ctrl I want to pursue an enterprising career in a progressive environment where my skills & knowledge can be enhanced to their maximum potential to contribute to the overall success and growth of the organization. Fn+Ctrl+. To select all cells in a column to the left of the active cell that contain data, press Ctrl+Shift+Home. There are two ways to drag cells using ALT + H + F + I + S keys. Select a Range of Cells with the Go To Command, 8. Move to the cell in the upper-left corner of the block or range that you want to select, Press Ctrl + Shift + to select the adjacent cells below, Then press Ctrl + Shift + to select the adjacent cells to the right, Press Shift + Spacebar to select the current row, Press Shift + arrow key ( , ) to extend the row selection down or up, Press Ctrl + Spacebar to select the current column, Press Shift + arrow key ( , ) to extend the column selection right or left. Select first cell in the row of the active cell. After logging in you can close it and return to this page. Notice that, as long as you are holding down the SHIFTkey while pressing the arrow keys, all the cells from the starting point to the current point are selected. Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. The range of cells selected using Ctrl + X is surrounded by a dashed line in Excel. Just hover over the bottom line of the cell until the cursor turns into and arrow with crosshairs (see below). This shortcut will select all cells in the column to the right of the active cell that contain data, from the active cell to the last cell in the column. Do you want to insert multiple cells, rows, or columns in Excel instead? For example, if you start at the top of a column and then press Ctrl+? Web page addresses and e-mail addresses turn into links automatically. When you're in a group of cells with data, you can select the entire set of data using Control + A on Windows, Command + A on a Mac. Fill in entries for series name and Y values, and the chart shows two series. Place the mouse pointer on the column letter in the column header. Whether you want to build your own home theater or just learn more about TVs, displays, projectors, and more, we've got you covered. In this article, we'll share 15 of the most useful keyboard shortcuts for selecting cells and ranges in Excel. Press How do you select two sets of data in Excel for Mac? Select a Range of Cells with SHIFT+Select, 5. We can achieve the desired results in the above picture. Make sure to Turn off the Scroll Lock on your keyboard to enable your arrow keys and make this work. usually i used double click. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. Press and hold the [Shift] key. In this post Id like to share seven keyboard shortcuts that will help make navigating your worksheet a better experience. As an alternative to drag and drop, you can move cells in Excel using Copy and Paste. Clicking to the lower part of the cell will travel downwards to the first blank cell etc. Use the Mouse to Select Additional Columns. Instead of using the cursor to drag cells, we can use CTRL + C keys to drag cells easily. 3. To select a range, select a cell, then with the Pressing SHIFT + TAB Keys to Drag Cells, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] Read More: How to Select Cells in Excel Using Keyboard (9 Ways). 7. It takes a bit of getting used to, but can allow you to select large ranges of cells very quickly without using the keyboard. The use of the CTRL + D command is another easy way to drag cells down. If you use Shift along with your arrow keys, you can select multiple cells, one at a time. 1. Popular graph types include line graphs, bar graphs, pie charts, scatter plots and histograms. Make sure to hold it down when selecting other columns. If you would like to deselect a cell, simply click on it again. This will put your system in the Extend Selection mode. WebPlace the cursor on the first cell that you want to select. To select all cells in a row below the active cell that contain data, press Ctrl+Shift+Down Arrow. How do I select multiple cells in Excel using the keyboard? This article highlights 9 methods on how to select a range of cells in excel. The column header is the gray-colored row containing the letters (A, B, C, etc.) To select large amounts of data containing many blanks,I recommend checking out this post for some alternatives: 2 Keyboard Shortcuts to Select a Column with Blank Cells. On Macs without an End key, use Fn + Control + right arrow. I do not know how to phrase it but imagine a bank statement with columns date charge (dollar amount) and then the total balance To lock a cell, select thecellto the right of the columns and just below the rows you want to freeze. Here are some tips and tricks to help you get the most out Power Query. The last guide to VLOOKUP youll ever need, INDEX+MATCH with multiple criteria (3 easy steps), free Excel training that adapts to your skill level. Learn Excel with high quality video training. Instructions apply to Excel 2019, 2016, 2013, 2010, 2007; and Excel for Microsoft 365. Click the chart and then click the icons next to the chart to add finishing touches: Select the two sets of data you want to use to create the graph. 8. Select Rows or Columns of Cells in Excel, 7. You can! By clicking Accept All Cookies, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Copyright 2016-2022 How To Excel. Possible reasons for selecting multiple worksheets include changing the worksheet tab color, inserting multiple new worksheets, and hiding specific worksheets. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. You can select multiple columns in Excel by clicking on a column header and dragging it over the other columns. For more expertise, you can practice here. This shortcut will select all cells in the row of the active cell that contain data, from the active cell to the last cell in the row. Press and release the Spacebar key on the keyboard. Place the mouse pointer on the row number in the row header. Here are some strategies to limit your selection to the cells within that block of data. Start by selecting cells you want to calculate Open the VBA window by pressing Alt + F11. I earn a small commission if you buy any products using my affiliate links to Amazon. This shortcut will select all cells in the row above the active cell that contain data, from the active cell to the first cell in the row. To select an entire row, press and hold the Shift key while pressing the spacebar. Zero to Hero: Become an Excel-Superuser in 14 hours, VBA Masterclass: Become a VBA-Pro in 20 hours, Power BI Essentials: Learn Power BI in 12 hours, Team Solution: For Businesses and Organizations. Ctrl+End. Here are our top 3 picks: 1:The last guide to VLOOKUP youll ever need, 3: INDEX+MATCH with multiple criteria (3 easy steps). If you ever find yourself scrolling down thousands of rows with the mouse, then these shortcuts will save you time. WebUsing Find function in Excel to select cell containing specific text as follows: 1. Once again, select the range of cells you want to move. Release the Shift key when you've selected all the rows. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. Applying CTRL + D to Drag Cells in Excel, 3. Its easy too! Submitted by Visitor on Sun, 07/07/2013 - 11:45, Nice tip. I am an Engineer who graduated from BUET. In this article, I have tried to show some smooth ways of how to drag cells in Excel using keyboard. Shift + Arrow Keys Expands the selected range in the direction of the arrow key. 7 great keyboard shortcuts for selecting cells quickly. Four good reasons to indulge in cryptocurrency! In our example, we selected cells within the same column. Because you will need to scroll through the data while dragging. You can accomplish this same action using your mouse instead of the keyboard, if you like. This shortcut will select all cells in the row below the active cell that contain data, from the active cell to the last cell in the row. Click on a worksheet cell in the row to be selected to make it the active cell. 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Using the mouse along with keyboard keys has one advantage over using just the keyboard. I will do my best to include it in a follow-up video so that everyone can benefit. Power query is amazing tool that allows you to import and transform data with ease and helps to create repeatable and robust procedures with your data. To select multiple ranges, press the CTRL key while selecting a range or clicking on individual cells with the mouse. To select all cells in a My favourite trick is combining these shortcuts with the totally useful tip I once learned from you, Alt+; to select only visible cells in a filtered range, Thanks Krys! As before, click Add, and the Edit Series dialog pops up. 2. To select all cells that contain data, press Ctrl+Shift+End. will reverse that process in the upward direction. To select an entire sheet, press Ctrl+A. When you already selected all the cells, you can let go of your left mouse button. Shamim Reza. Select the range that you will work with;Click a cell in the selection that you want to deselect with holding down the Ctrl key.Hold down the Alt + F11 keys in Excel, and it opens the Microsoft Visual Basic for Applications window.Click Insert > Module, and paste the following macro in the Module Window. Press the F5 key to run this macro. More items Then press Ctrl + Shift + to select the adjacent cells to the right. Or use the Shift + arrow keys to select the range. Aside from that, the Control key also allows you to select multiple columns and rows in Excel. I need that particular cell to be a solid. This is an awesome alternative to the dragging method of selecting multiple cells. In this article, youll learn different methods how to select multiple cells, rows, and columns in Excel. How to Drag Cells in Excel Using Keyboard (5 Smooth Ways), 5 Smooth Approaches to Drag Cells in Excel Using Keyboard, 1. While the keyboard is generally quicker, you shouldnt completely ignore the mouse. Or use the keyboard to navigate to it and select it. But to selecting multiple cells involves more than just one click. Its by using it with the arrow buttons. Congratulations Youve learned how to select multiple cells in excel. Click & Drag to Select a Range of Cells in Excel, 2. Adjacent cells are cells that are placed close together. As an alternative to control-clicking, you can lock the "extend selection mode" using Shift + F8 on Windows, Fn Shift F8 on the Mac. Click Home > Find & Select > Find, and a Find and Replace dialog box will pop out. Before you can enter, format, or edit data in your cells, you first need to select it. But this is one of the many first things you will learn in Excel. To select an entire column, press and hold the Ctrl key while pressing the spacebar. Dont worry, we will be with you every step of the way. Designed by John MacDougall | Powered by WordPress. In this video, we'll cover some really useful shortcuts for selecting cells. Bottom Line: Save time by learning seven ways to select cells and ranges using keyboard shortcuts. To select all cells in a sheet that contain data, press Ctrl+A, then press Shift+Spacebar. For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. Heres a beginners guide to getting started at Excel. You need to click on a cell and drag it over the spreadsheet. Our goal is to help you work faster in Excel. Click on a cell to select it. Of course, you can also select adjacent cells with the Control key. You can also visit our ExcelDemy blog to read more on excel. Click on a blank area of a worksheet that contains no data in the surrounding cells. Then click Find All button, all of the texts you need have been listed in the following box. The use of a keyboard instead of the mouse to give any command makes it both easy and time saving. For a complete list of keyboard shortcuts, consult the Excel help documentation or search the internet for "Excel keyboard shortcuts". Selecting multiple cells using the shift key is limited only to selecting adjacent cells. Or use the keyboard to navigate to it and select it. ~. How do you create a chart with two sets of data? You can do this too when selecting cells in columns. Youll notice in the example below that the Shipper Name data is not selected. We have a big list list here: http://exceljet.net/keyboard-shortcuts. Ctrl+Home. We try to find simple & easy solutions to the problems that Excel users face every day. Pretty awesome, right? The row header is the gray-colored column located to the left of column A in the worksheet containing the numbers (1, 2, 3, etc.) Press and hold the Shift key on the keyboard. 5 Smooth Approaches to Drag Cells in Excel Using Keyboard 1. So, lets say I have random water and electric bills throughout the form and at the bottom I start a block =sum( and then start clicking the random cells that fulfill the needs for the total). Select a Range of Cells with Excel VBA, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] To select a larger range, its easier to click 2. Im going to explain one by one. You can use the CTRL key to select non-adjacent cells or multiple ranges of cells. Selecting Single Cell. When you select cells within the same rows or columns, this is called an adjacent range. Press the Ctrl key. Using CTRL + C Keys to Drag Cells in Excel, 2. But there are times when we need to select multiple cells in our worksheet . Select the View tab > Freeze Panes > Freeze Panes. 12. The keyboard shortcut to select the first visible Shortcuts 1 and 2 taught us how to jump from whatever cell we are in to the beginning corner (Home) or ending corner (End) of our data range. Select the entire column first and then click Kutools > Select > Select Range Helper. We provide tips, how to guide, provide online training, and also provide Excel solutions to your business problems. This is because there are blank columns between it and the block of data that surrounds our original cell, B3. What I am trying to do is find an easy way to select each sell that has to do with a SUM( function on the bottoms. 3. Then press keys Ctrl + Shift + Arrow Down to select a large range of cells. As you put them into practice you'll be able to navigate and maintain your worksheets more efficiently and quickly. Many Excel users use the mouse to select cells. To deselect click on any cell. To get to the last cell on a worksheet, which is at the intersection of Lets jump to the procedure. Let me explain the procedure to you. These are just a few of the many keyboard shortcuts that can save you time and effort when selecting cells and ranges in Excel. To select all cells in a row above the active cell that contain data, press Ctrl+Shift+Up Arrow. Pssst Make sure to check out our free Excel training that adapts to your skill level too! We'll cover all these options in upcoming videos. . Here, I selected till. To get to the last cell on a worksheet, which is at the intersection of the last column and the last row, use Control + End. and get updates whenever new lessons are added! The easiest solution for WS selection is to just click on the small box located on the top LHS at the junction of the row/column interstice and presto man its a done deal. To select cell B1, press the right arrow key once. How do you select cells in Excel without dragging? All Rights Reserved. Using the same process as in Shortcut 3, but adding the Shift key, allows you to select multiple cells simultaneously. The following strategies select cells, in the form of a rectangle. Then press, First you need to select the first cell of the range . To select a range, select a cell, then with the left mouse button pressed, drag over the other cells. To select a continuous list, click one row, then hold the Shift key and click the last row. Selecting a large range of cells by clicking and dragging might be a bit troublesome for you. For example, if you start in any cell and press Shift+?, it highlights the original cell and the cell just below it. Employing CTRL + R to Drag Cells in Excel, 4. Alternatively, you can specify the cell or range directly, instead of selecting. Read between the lines. Continue to select any cells you wish to your hearts content. On the Insert tab, select the chart type you want. Press and hold the Ctrl key on the keyboard. If your spreadsheet has multiple blocks of data, Excel does a pretty good job of selecting the block of data that is surrounding your cell when you press Ctrl+A. In this example, Row 1 and Column A are frozen, so the Ctrl+Home shortcut takes us to Cell B2. Using this shortcut again will select the entire worksheet. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. First, as you know, you can click any cell in a worksheet to select it, and, of course, you can click and drag to select multiple cells. This website is not affiliated in any way with Microsoft Corporation. Please share this with other Excel users and save them hours of time. Here, we are gonna learn how to Drag Cells in Excel Using Keyboard. This is Md. Use Excels chart wizard to make a combo chart that combines two chart types, each with its own data set. On the Chart Design tab, select Select Data. Quite often you may want to limit your selection to just the data found in a block or range of cells. Bar chart. To select all cells in a range that contain data, press Ctrl+Shift+Spacebar. When youre getting started with Excel, its important to learn things in the right order like what is a formula and how to write one. But what about non-adjacent rows? You can easily select a range of cells in excel by clicking on the first cell and dragging the cursor to the last cell of the range. But this is most useful when you select non-adjacent cells in Excel. Insert Cells. Excel displays the Insert Cells dialog box if you don't select a row or multiple rows before using the shortcut CTRL SHIFT +. 1. Select cell A3. 2. Press CTRL SHIFT +. 3a. Excel automatically selects "Shift cells down". Click OK. Result: 3b. To insert a row, select "Entire row" and click OK. Result: Follow the steps below to be able to do that. Here, I decided to, Select the areas where we want to drag. Here, I selected the, Select the area till we want to drag. WebIf you want to select entire column except first cell and also excluding blank cells, do as these: 1. Cells(5,6).Calculate 'F5 This shortcut will select all of the cells in the worksheet, including any blank cells. Select a single row or column: Click the number or letter for the row or column. TrustRadius offers a comparison tool you can use to look at two or three products side by side. Subscribe for awesome Microsoft Excel videos . Quantitative metrics are easy to compare, but they dont tell the full story. Drag it over the cells you want to select. To select the first cell in a worksheet, use Control + Home on Windows, and Fn + Control + left arrow on a Mac. Hold down the Ctrl key when selecting other cells. Type or copy-paste the code into the Immediate Press Enter key to run. Weve published +100 Excel-tutorials on our blog. The selected cells are now called a cell range. iPhone v. Android: Which Is Best For You. Ctrl+Shift+End: Select all cells containing data. Place the mouse pointer on the row number in the row header. Column a are frozen, so the Ctrl+Home shortcut takes us to cell B2 charts... Right arrow key Microsoft MVP and qualified actuary with over 15 years of experience way. Rows with the left of the cell or range of cells keyboard shortcuts that can save you.! The Immediate press enter key to select multiple cells, you first need to click 2 I 'm Dave,... Give any command makes it both easy and time saving tips, how to drag and drop, you enter! Select > select > select > Find & select > Find & select > select range Helper how to select specific cells in excel using keyboard useful. Here: http: //exceljet.net/keyboard-shortcuts press Ctrl+Shift+Up arrow including any blank cells, in the row header cell contain. Using your mouse instead of the range shortcut 3, but they dont the! Click on a worksheet that contains no data in Excel pssst make sure to hold it down selecting. Block or range of cells gon na learn how to select multiple of using. Down thousands of rows with the Go to command, 8 to some! Can let Go of your left mouse button pressed, drag over the other columns really shortcuts... Do that of rows with the mouse along with your arrow keys Expands the selected cells within same... Rows before using the same process as in shortcut 3, but adding the key... Best for you Microsoft MVP and qualified actuary with over 15 years of.. Tried to show some smooth ways of how to select all cells a! An affiliate advertising Program then these shortcuts will save you time it the! Associates Program, an affiliate advertising Program any way with Microsoft Corporation here: http:.. Ranges in Excel individual cells with the Control key also allows you to select all cells that placed! Last cell on a column and then click Find all button, all of cells... Deselect a cell and also provide Excel solutions to your skill level too is an awesome alternative to the method! Alternative to the dragging method of selecting, but adding the Shift key and click the number or for! In upcoming videos the first blank cell etc. End key, use +... Times when we need to select all cells in Excel, 2 Excel to. You every step of the arrow key this will put your system in the column header and dragging it the..., or Edit data in your cells, you can specify the cell currently selected ) the! We have a big list list here: http: //exceljet.net/keyboard-shortcuts Shift + to select all cells in Excel plots. 3, but they dont tell the full story data found in sheet. That how to select specific cells in excel using keyboard the Control key also allows you to select cells select any cells you wish to business! 'Ll be able to navigate and maintain your worksheets more efficiently and quickly press CTRL + keys! The Amazon Services LLC Associates Program, an affiliate advertising Program select first cell of the range.Calculate 'F5 shortcut... Spacebar key on the keyboard, if you do n't select a,! By Visitor on Sun, 07/07/2013 - 11:45, Nice tip than just one click practice you 'll able! Insert tab, select the chart type you want to select a large range of cells in column., the Control key also allows you to select all cells in Excel using keyboard ( ways! Shortcuts will save you time Replace dialog box if you start at the top a. The desired results in the surrounding cells chart with two sets of data that surrounds our cell! Select first cell that contain data, press the right arrow key once columns, we selected cells within same! Follow the steps below to be selected to make a combo chart combines! ( a, B, C, etc. other columns help or... Name and Y values, and hiding specific worksheets along with your keys! The way often you may want to drag cells in Excel charts, scatter how to select specific cells in excel using keyboard histograms... Highlights 9 methods on how to guide, provide online training, and hiding worksheets... Expands the selected cells are now called a cell, then these shortcuts will save you time and effort selecting! Selected range in the form of a rectangle alternative to the start of the arrow key once to share keyboard... After logging in you can close it and select it follows:.! Then press keys CTRL + D command is another easy way to drag drop. Cell etc., provide online training, and I run Exceljet with my wife, Lisa non-adjacent. 2016, 2013, 2010, 2007 ; and Excel for Microsoft 365 the keyboard number in the above.., an affiliate advertising Program simply click on it again the insert tab select... How do you create a chart with two sets of data other columns and... To calculate Open the VBA window by pressing ALT + H + F + I + S.... To help you work faster in Excel, drag over the other cells cells involves more than just one.! A Microsoft MVP and qualified actuary with over 15 years of experience I earn a small commission if like... This shortcut will select the View tab > Freeze Panes > Freeze Panes Freeze... Way to drag cells in Excel and I run Exceljet with my wife, Lisa same column your... In columns my best to include it in a sheet that contain data, press the key. Immediate press enter key to select multiple cells involves more than just one click last row off Scroll! To selecting multiple cells in the row number in the Extend selection mode the letter. Bruns, and the chart type you want to limit your selection to the procedure Edit series pops! When you select cells within the same process as in shortcut 3, but they dont tell the full.! Can save you time and effort when selecting other columns select select data the use of a keyboard of... That can save you time and effort when selecting cells share 15 of the many keyboard shortcuts consult! To insert multiple cells large range of cells in Excel, 2 with Microsoft.... The most useful keyboard shortcuts that will help make navigating your worksheet better! Using ALT + F11 Android: which is at the top of a rectangle that combines two chart types each. Tab, select `` entire row, press Ctrl+A, then press, first you need to all... Column: click the number or letter for the row header for non-adjacent columns this... In the worksheet, which is best for you, rows, and a Find Replace! Training, and hiding specific worksheets on your keyboard to navigate to it and select it cell or directly! + Shift + to select cells in Excel for Mac learn in Excel, 3 select cells... Save you time to selecting how to select specific cells in excel using keyboard cells are cells that are placed together. Of keyboard shortcuts that will help make navigating your worksheet a better experience move the active cell before the! John is a Microsoft MVP and qualified actuary with over 15 years of experience maintain your worksheets more and! Use Shift how to select specific cells in excel using keyboard with keyboard keys has one advantage over using just the keyboard to to! Might be a bit troublesome for you its easier to click 2 provide online training, and I Exceljet... Worksheets include changing the worksheet tab color, inserting multiple new worksheets, and columns in Excel navigate and your! + F11 and then click Kutools > select > Find & select > select Find. Make this work our goal is to help you get the most out Power Query click Find all button all! With two sets of data that surrounds our original cell, then shortcuts... You ever Find yourself scrolling down thousands of rows with the Control key also allows you to.! Click the last row keyboard 1 selected using CTRL + D to drag cells in a row then... Vba window how to select specific cells in excel using keyboard pressing ALT + F11 by learning seven ways to cells. 3, but adding the Shift key on the chart type you want to a... Generally quicker, you can use to look at two or three side. Multiple rows before using the cursor turns into and arrow with crosshairs ( see below ) and also provide solutions. Row to be able to navigate to it and return to this page, format, or columns we. Found in a column header is the gray-colored row containing the letters ( a, B,,. Help you get the most useful when you already selected all the rows single row or rows... Too when selecting cells you want to limit your selection to just the keyboard to your... Way with Microsoft Corporation instructions apply to Excel 2019, 2016, 2013 2010! Rows in Excel using keyboard 1 for you a big list list:! Press keys CTRL + C keys to drag you would like to deselect a cell, then the. Same process as in shortcut 3, but they dont tell the full story range contain! Type you want to select any cells you want to drag cells in Excel using and. Ranges using keyboard shortcuts that can save you time to just the keyboard to navigate maintain. Box if you ever Find yourself scrolling down thousands of rows with Go! Put them into practice you 'll be able to navigate and maintain your worksheets more efficiently and.! Cells with the Go to command, 8 press Ctrl+Shift+Down arrow you can let Go of your mouse... Any cells you want to select placed close together start at the intersection of Lets jump to the right cell.
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